STEP 1: Collect the full names of each member of the group (must have a minimum of 4 names to submit a Group Request Form) and the camp program each camper will be enrolling in. Please note that ALL Overnight Programs are eligible for a group discount. In addition, the Group Coordinator's own child(ren) should be included in the list.
STEP 2: Click this link to submit a Group Request Form. You will be asked to enter the information collected above.
STEP 3: Once the Group Request Form has been received and approved, the Group Coordinator will receive a Group Code confirmation email back (allow for 1-2 business days in some circumstances) from a HOC Administrator. The group confirmation email will outline the following:
- Group Code with further details for all parents to follow when registering their child(ren) in the group.
- The expiry date for the Group Code. Campers in the group will be required to register within 20 days of the Group Coordinator receiving the Group Code confirmation email, in order to be eligible for the Group Discount.
- Group Coordinator expectations and next steps.
STEP 4: The Group Coordinator must contact each parent of the campers listed on the Group Request Form. Our recommendation is for Group Coordinators to send all group parents (via email) a copy of the Group Code confirmation email (see above) so they have all the necessary information in writing.
STEP 5: Once the 20-day expiry has passed, the Group Coordinator will receive a second email outlining the status/list of all campers who have successfully registered within the group. The Group Coordinator will then be required to submit a Cabin Assignment Request Form based on this confirmation. The Cabin Assignment Request Form can be located under the Forms section of the Campsite Parent Dashboard. The HOC Administrator will then allocate the appropriate Group Coordinator Discount to the Group Coordinator camper's registration account. Discounts will be based on the number of campers registered in the group within the 20-day period