Groups or teams of 4 campers or more can take advantage of our simple online group registration process in order to secure group discounts.
Due to the implications of Covid-19, we are opening registration for 2021 at 50% capacity and reduced cabin capacities. To successfully place campers in cabins under this capacity model, we have implemented a few restrictions to our group registration.
1) Campers in groups must be assigned to pairs of 2 (within one birth year of another) for cabin requests.
2) In addition, campers must be assigned to groupings of 4 to be allocated to same section assignments. Please be aware that Groups with 4+ campers may not all be allocated to the same section due to capacity limitations.
3) IMPORTANT NOTE: Registration is still based on first-come-first-serve. All campers in the group are not guaranteed a spot within the requested week until they register individually and receive an email confirmation from HOC. Receiving a group code does not guarantee as spot in the requested week. Make sure all members of the group register as soon as possible so that they are not disappointed!
Group registration is a great way to take advantage of discounted rates as well as offer your camper an opportunity to share in the camp experience with friends/teammates. Having said that, we would like to ensure that families who enroll understand the philosophy and parameters around the group registration system in order to ensure a positive camp experience for all.Camp is a wonderful experience that your camper may be excited to share with friends/teammates or may be more comfortable being away from home if they know they can bunk with other familiar faces. It is for those reasons that we designed our group registration system. Equally as important is the understanding by parents and campers that camp is also a wonderful place to meet new friends and be open to new experiences outside of the group dynamics. This understanding also ensures that any camper who does not enroll within the group system (but as an individual) also feels just as secure and comfortable attending camp.
The minimum number of campers is 4. All campers must be registered in either Overnight Hockey + Camp Program, Overnight Ultimate Camp Program or Overnight Water Ski Program (no discount offered but can still be included in group cabin allocation).
A group coordinator is an individual who
1) recruits 4 or more campers and
2) sets up the group via the Group Request Form, therefore facilitating the group's registration process.
Yes. The Group Coordinator will receive an additional 'savings discount', which can be applied to one camper's registration fees (after taxes). See the sidebar for details.
PLEASE READ AND FOLLOW GROUP PROCESS CAREFULLY!
HOC Group Request Form and approval DOES NOT guarantee the availability of camper program spots in the requested week. Campers registering as part of a group must still confirm availability (see availability calendar) prior to registering.
To register a group, the Group Coordinator submits a Group Request Form online and then communicates and facilitates the registration process with each parent of the campers in the group. PROCESS: HOC will NOT BE sending out any communications (e.g. email) to group members. It is the responsibility of the Group Coordinator to ensure group members receive the correct information for group registration.
STEP 1: Collect the full names of each camper in the group (must have a minimum of 4 names to submit a Group Request Form), the camp program each camper will be enrolling in, and the birth year of each camper. Please note that the only two programs that are eligible for a group discount are Overnight Hockey + Camp Program OR Overnight Ultimate Camp Program. In addition, the Group Coordinator's own child(ren) should be included in the list.
STEP 2: Discuss with other parents in the group to determine the best cabin arrangements. NEW for 2021- Group Coordinators must allocate cabin & section arrangements on the Group Request Form, prior to camper enrollment. Campers must be allocated in pairs of 2 (within one birth year of another) for cabin requests, and in groups of 4 (2 pairs within one birth year of another) for section requests. Groups with 4+ campers may not all be allocated to the same section due to capacity limitations.
STEP 3: Click this link to submit a Group Request Form (form available November 9, 2020). You will be asked to enter the information collected above and to arrange campers into pairs, and groups of 4.
STEP 4: Once the Group Request Form has been received and approved, the Group Coordinator will receive a HOC Group Approved/Discount Passcode confirmation email back (allow for 1-2 business days in some circumstances) from a HOC Administrator. The group confirmation email will outline the following:
STEP 5: The Group Coordinator must contact each parent of the campers listed on the Group Request Form. Our recommendation is for Group Coordinators to send all group parents (via email) a copy of the HOC Group Approved/Discount Passcode confirmation email (see above) so they have all the necessary information in writing.
IMPORTANT: All campers in the group must enter the HOC Group Approved/Discount Passcode in order to view and select the group rates and to be linked to the group.
STEP 6: Once the 20-day expiry has passed, the Group Coordinator will receive a second email outlining the status/list of all campers who have successfully registered within the group.
STEP 7: The HOC Administrator will then allocate the Group Coordinator Discount to the Group Coordinator camper's registration account. Discounts will be based on the number of campers that the Group Coordinator has secured within the 20-day period. See the sidebar for details.
Yes. Campers in the group will be required to register within 20 days of the Group Coordinator receiving the HOC Group Approved/Discount Passcode confirmation in order to be eligible for the Group Discount.
Overnight Hockey + Camp Program: $1,240 + 13% HST
($155 off regular rate)
Overnight Ultimate Camp Program:
$1,100 + 13% HST
($155 off regular rate)
An additional $75 discount (13% HST incl.) per each group of 4 registered campers (min 4 campers - $75 discount, min 8 campers - $150 discount).
The group rate is only applicable to campers who have been listed on the Group Request Form. If a camper has registered prior to the group being approved, they are not entitled to the group rate or cannot be counted in as one of the minimum 4 campers. No exceptions.
No. Campers in Day Hockey + Camp Program, Day Hockey Program or Day Ultimate Camp DO NOT qualify as group members. Only our Overnight Programs qualify.
There is no group discount to campers registering in the Overnight Water Ski program, but these campers can still be counted as part of the group total.
No. Campers in a group can attend different weeks.
No. Campers do not all have to be the same age to be registered as a group; however, campers that differ in age beyond 1 birth year could be assigned to another cabin or section (see above group restrictions for 2021).
Every effort is made to accommodate all bunking requests of similar aged campers. Groups larger than 4 campers may be split up into separate sections for bunking assignments based on capacity.
The Group Coordinator will be responsible for allocating campers to pairs of 2 (within one birth year of another) for cabin requests, and in groups of 4 (2 pairs within one birth year of another) for section requests. Parents of campers in the group must communicate to the Group Coordinator any special cabin requests, in advance of submission of the Group Request Form. The HOC Administrator will only communicate with Group Coordinators to finalize any cabin assignments.